• New Wave Accountants

Tips for Optimising Your Small Business's Accounting System

Accounting is crucial for your small business because it helps you keep track of your financial health. Ignoring this essential aspect causes an increased risk of internal fraud, tax penalties, and cash flow shortages.

A comprehensive accounting system in your business is key to monitoring your earnings, profit, loss, and other vital financial information. There is no one-size-fits-all model since every company is different. For instance, you can’t utilise a big-business accounting model as it is impractical. What you can do is optimise your system by following these tips:

Automate your system

An outdated accounting system can hinder your business from achieving your goals. Address this by incorporating technology solutions that can help you overcome challenges in bookkeeping and accounting. This way, you can make more informed decisions, cut down your costs, and boost your productivity.

Before selecting a bookkeeping or accounting tool, be sure to know your needs and requirements and do your research to find the right system that works best for you. Look for a cloud-based one with scalable features, such as time-tracking and expense monitoring.

Back up your data regularly

Using cloud-based accounting software offers you protection from data loss, but be prepared for alternatives in case of potential outages. You never know when an emergency could happen, so it’s best to create regular digital data backups by scanning paper documents.

Separate business and personal finances

Many new business owners make the common mistake of using only one account for their personal and business finances. But no matter what kind of business you operate, you have to separate your personal expenses from business accounts to help you track your expenses and income easier. Create a dedicated account for both and make sure every financial transaction is accounted for.

In addition, you don’t have to reimburse yourself for business expenses. You can gather all your transactions and deal with them all at once every month or once per quarter.

Train your staff

Your bookkeeping and accounting employees directly impact your daily operations, so make sure they are properly trained regarding processes and tasks assigned to them. As for employees outside of your bookkeeping and accounting department, ensure they at least know the basics of expense tracking, time tracking, and payroll.

Meanwhile, you can always choose to outsource small business accountants if you don’t have the money and resources to create an in-house bookkeeping and accounting department.

Seek mentoring services

If you’re planning to scale your business, you have to assess your issues and create strategies to resolve them. Doing this may seem challenging, especially for small business owners like you. However, the best way to do this is to get mentored by the best in the industry. By seeking mentoring services, you can access the right analytics and financial data and equip you with the knowledge and tools you need to make profit-making business decisions.


Your accounting system plays an essential role in managing your business finances, so you should implement one that works best for you. Optimise it by focusing on what brings value to your business and eliminating unnecessary elements. This way, you can turn it into a financial solution that can help you drive business growth.

Whether you are starting or scaling your small business in Queensland, our business accountants at New Wave can provide you with end-to-end accounting and bookkeeping services. Contact us to find out more about how we can help!

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